Administrative Officer (Johor Bahru-Based)

About the Role
The Administrative Officer (AO) supports the administrative and financial tasks undertaken at Asia Centre and assists in office management. Key duties include general administrative tasks, preparation of accounting and financial documents, recruitment of staff and interns, management of the Centre’s offices and properties, and assisting in the activities of the Centre.

Key Duties

  • Undertake general administrative tasks, schedule appointments, maintain the online and offline filing system & databases, coordinate mail and courier services, obtain quotes from vendors, etc.
  • Coordinate with the accountant for the timely preparation of financial statements and all accounting-related matters, and prepare invoices and receipts.
  • Monitor and purchase office supplies, liaise with suppliers for design and printing, coordinate the maintenance of the offices, equipment and furniture, and liaise with hotels and catering companies.
  • Responsible for a full cycle of staff and intern recruitment from preparing job descriptions, advertising, setting up interviews, contracts and communicating outcomes.
  • Support the event management of the Centre’s activities, invite participants, and organise event equipment and logistics.
  • Communicate via phone, email, internet, social media and messaging apps with partners, participants and media.
  • Assist in the Centre’s staff travel arrangements such as flight and hotel bookings, visa and work permit applications.

Qualifications and Skills

  • Malaysian national
  • Age over 23 years old
  • Bachelor’s degree or higher in business administration, communications, finance and accounting, liberal arts or any other related fields.
  • Minimum one-year work experience or fresh graduates with relevant administrative, financial and office management experience.
  • Excellent oral, written and public presentation skills in English.
  • Advance organisational and management skills and the ability to critically solve problems.
  • Strong technical skills, including expertise with social media platforms, Google Workplace, MS Office tools, accounting templates, familiarity with CANVA, WordPress and other relevant software.
  • Self-motivated and able to work under pressure and manage competing deadlines.

Workplace

Asia Centre Media Hub Sdn. Bhd. (formerly known as Asia Centre Consultancy Services Sdn. Bhd.) 20, Block F2, Pusat Perdagangan, ION Medini 2, Bandar, Medini Iskandar, Iskandar Puteri, Johor 79250, Malaysia.

Working Hours

Mondays to Fridays; 08.30 am.- 05.30 pm.

How to apply?

Interested candidates are invited to apply at https://forms.gle/WEhhUiECpB6DFCD9A. Only shortlisted candidates will be contacted.

Enquiries

Submit your enquiries to hr@asiacentre.org.

Facebook Twitter Instagram Youtube